As will be set out below, Cefic may process personal data in accordance with this Policy.
Cefic’s role as a data controller
The data controller responsible for the processing of your data is the European Chemical Industry Council (“Cefic”), having its registered offices at Rue Belliard 40 b15, 1040 Brussels, Belgium.
As a data controller we solely and autonomously determine the purposes and means of the processing of your personal data.
What data Cefic collects
We collect and process your personal data only for the purposes set out in this Policy.
In general, Cefic is a not-for-profit making organisation devoted to promote a thriving European Chemical Industry that is broadly recognised to provide sustainable, safe, innovative and resource efficient solutions to foster prosperity, growth and investments in Europe and meet the challenges for future generations. Within this framework, Cefic's main purpose is to serve the Members and the European chemical industry by generating and aggregating scientific knowledge that fosters the purpose of the Association in critical areas and by offering needs-oriented services and expertise to its Members in, amongst others, regulatory, scientific and technical matters. In view of supporting this main purpose, the Association may, in compliance with the antitrust law, promote, defend and represent with particular emphasis on their scientific, technical, pedagogic, environmental, economic, statistical, legal and structural aspects, all matters of common interest to the European chemical industry, in the widest sense, at European and global level, always endeavouring to add value as a collective compared to Member's activities.
It is in this framework of its general purpose and activities that Cefic may process certain personal data. We describe below the categories of data that we process. The data can be either provided directly by yourself or potentially gathered from other sources.
Cefic may process the following personal data about you:
first name, last name
address, incl. country
phone and mobile phone numbers
passport and ID details
Dietary requirements or allergies
Furthermore, as an event participant, all individuals may be asked to register and give their first name, last name, e-mail address, address, phone and mobile phone number, passport and ID details, travel details, position and any dietary requirements or allergies, or be photographed during the event.
On which legal basis and for what purposes do we process your data?
We always process your personal data on the basis of and within the boundaries of the legal bases as those are laid down under applicable law. We also ensure to limit the processing of your personal data to what is strictly necessary for the achievement and performance of these purposes.
When we process your personal data we strive to rely on your consent as often as possible, to put you in control of your personal data. Subject to obtaining your prior and specific consent and in accordance with the applicable law, we may process your personal data, such as e-mail address, for instance in order to send you personalised information, newsletters or various publications to which you subscribe. You always have the right to withdraw your consent at any time.
Performance of our duties
We may also process your personal data where this is necessary for the performance of our legal duties or the performance of our contractual obligation towards you. In such a case, we limit the processing of your personal data to the extent of what is strictly necessary.
We also process personal data for the purpose of the event registration, namely to ensure the good processing and follow-up of your registration form when organising Cefic’s events. We limit the processing of Event Participants’ personal data to what is strictly necessary for the achievement and performance of this purpose.
Legitimate interests of Cefic
When not strictly necessary for any of the abovementioned reasons, Cefic may also process your personal data for other purposes, falling under the achievement and the realisation of its legitimate interests. In such a case, however, Cefic strives to maintain a fair balance between the need to process your data and the preservation of your rights and freedoms, including the protection of your privacy. Whenever this is the case, Cefic will keep you informed about what type of legitimate interest we are pursuing and provide you with transparent information about the processing operations and your rights.
With whom and how do we share your data?
Your personal data will never be shared with third parties without your express prior consent. The only exceptions to this apply in the following cases:
For prosecution reasons
Where required in order to investigate the unlawful use of our services or for the purposes of prosecution, personal data will be disclosed to the relevant law enforcement authorities and, where applicable, to any third-party claimants. However, such a course of action will only take place if there is concrete evidence of unlawful conduct or misuse. In such cases, your data may also be shared if doing so is required for the fulfilment of terms and conditions of use or other agreements. If requested, we are also legally obligated to disclose such data to certain public authorities, such as law enforcement bodies, authorities that penalise offences with financial penalties, and financial authorities.
In these cases, data is disclosed on the basis of our legitimate interest in combating misuse, aiding the prosecution of criminal offences, and aiding the establishment, assertion and enforcement of claims, in line with point (f) of Article 6(1) of the GDPR. If you require further information about the balancing of interests that must be carried out in accordance with point (f) of Article 6(1) of the GDPR, please contact us using the details provided below.
More specifically, we use the services of the following processors in particular:
- providers for conference organisation ;
- service providers for the distribution of newsletters or the execution of surveys
- service providers for study research, statistics, scientific studies, etc.;
- bodies of Cefic, including but not limited to the Industry Sector Groups (such as Euro Chlor, Petrochemicals, Specialty Chemicals) and Programme Councils (such as Product Stewardship, HSE, Responsible Care & Supply Chain, Industrial Policy, Product Stewardship and Innovation);
- logistics service providers, for the purpose of sending you materials relating to the Association’s activities ;
- payment service providers for the purpose of processing all payments from you to us or vice versa ;
- IT service providers for the provision of hardware and software and for the implementation of maintenance work
- business Development (such as audit authorities).
Data is disclosed to processors on the basis of Article 28(1) of the GDPR or, alternatively, on the basis of our legitimate interests in the economic and technical advantages associated with the use of specialised processors and on the basis of circumstances in which your rights and interests in the protection of your personal data are not overridden (see point (f) of Article 6(1) of the GDPR). If you require further information about the balancing of interests that must be carried out in accordance with point (f) of Article 6(1) of the GDPR, please contact us using the details provided above.
What are your rights?
Access, rectification, erasure, portability and objection rights
For all the purposes defined above, and subject to applicable data protection laws, you have the following rights:
- the right to ask us to provide you with copies of personal data that we hold about you at any time, which include the right to ask us: whether we process your personal data, for what purposes; the categories of data; the recipients to whom the data are shared;
- the right to ask us to update and correct any out-of-date or incorrect personal data that we hold about you;
- the right to withdraw your consent where such consent has been given;
- the right to erasure within the limits afforded by data protection legislation;
- the right to oppose to the processing of your personal data, within the limits afforded by data protection legislation;
- the right to data portability within the limits afforded by data protection legislation.
How to exercise those rights?
You may at any time exercise the abovementioned rights in accordance with data protection regulations, by sending a request with a copy of your ID card (passport or other proof of identity) to mve[@]cefic.be or in writing at Rue Belliard 40 b15, 1040 Brussels and subject to complying with our reasonable requests to verify your identity.
Right to lodge a complaint
How long do we keep your personal data?
We will not store your personal data beyond the time necessary for the performance of the purposes for which the data is processed. Specifically, we distinguish between a retention period and an archiving period:
The retention period is the maximum period of use of your personal data for specific purposes:
the data processed for the execution of the contractual relationship or the performance of a legal duty is kept for the entire duration of the contract, or as long as the legal duty applies, and for the prescription period upon termination of the contract or of the legal obligation;
the data processed for other purposes may be retained for a longer period during which we will reassess the need to keep this data and pseudonymize the data where it does not affect the realisation of the purposes.
- The archiving period meets our legal obligation as well as the legal need to retain your data beyond the retention period for evidentiary purposes or to respond to requests for information from the competent authorities.
How do we protect your personal data?
We take appropriate technical and organisational measures to safeguard and protect your personal data, against unauthorised or unlawful processing and against accidental destruction, loss, access, misuses, damage and any other unlawful forms of processing of the personal data in our possession.
How to contact us?
Last updated on 28/11/2018